Senior Finance, Administration & Contracts Officer
 USAID, GH-TAMS
at Dexis Professional Services

Location: Washington, DC

 

The Senior Finance, Administrative & Contracts Officer will provide direct financial, administrative, and contractual support to the USAID Global Health Technical Assistance Mission Support (GH-TAMS) project. In support of GH-TAMS, the Senior Finance, Admin & Contracts Officer will assist with performing project level accounting oversight to ensure accuracy and compliance with USAID rules and regulations for all expenses and will communicate with consultants and vendors as needed. As a member of the GH-TAMS team, s/he will participate in project discussions and financial planning as appropriate, and will also assist with other financial, contractual, and administrative support functions of the unit. The Senior Finance, Admin & Contracts Officer will collaborate with partners, colleagues, and client teams, consultants, field staff, and support units throughout Dexis.

RESPONSIBILITIES

Financial and Administrative Tasks

  • Review consultant and vendor invoices for coding, compliance, and accurate calculations making sure the transaction is fully supported and audit ready. Follow up with consultants and program management staff as needed.

  • Enter consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers and submit to the applicable accounting department(s) for payment processing.

  • Reconcile travel expense reports and project credit card statements monthly.

  • Maintain all payment requests and vendor invoices in applicable assignment folders following GH-TAMS’ filing structure.

  • Send invoices, travel expenses, and travel advance notifications to consultants and vendors.

  • Liaise with Headquarters Accounting to confirm payment processing and record keeping.

  • Support in monthly client invoicing and preparation of monthly financials and projections. Mentor and guide Project Managers in financial management of pipeline reporting, financial forecasting, budgeting, and payment review and processing.

  • Work closely with GH-TAMS Project Managers to provide support to ongoing assignments.

  • Serve as a liaison between Dexis Finance and GH-TAMS Finance staff.

 

Contractual Tasks

  • Review draft Independent Contractor Agreements for accuracy and completeness.

  • Liaise with Dexis Contracts team.

  • Train GH-TAMS Project Managers on Dexis policies as relevant.

  • Lead regular GH-TAMS team financial and contractual trainings.

 

Other

  • Perform other related duties assigned by the GH-TAMS Management Team.

 

QUALIFICATIONS

Required

  • Bachelor’s degree in Finance, Accounting, or a related field.

  • Minimum of 5 years relevant experience in project financial management and financial reporting for contracts.

  • High proficiency with MS Excel, Word, PowerPoint.

  • Demonstrated capacity to handle high volume workload while maintaining strict attention to detail.

  • Superior organizational and time management skills.

  • Excellent skills in teamwork and interpersonal communication.

  • Drive to thrive in a fast-paced working environment with shifting priorities.

Preferred

  • Previous experience in USAID-funded global health programs.

  • USG-funded experience strongly preferred.

  • Enthusiasm and ability to learn new skills and collaborate with various teams.

How to Apply

Qualified applicants should submit a cover letter highlighting fit for the position and resume to recruitment@broderickhaightconsulting.com with the subject line "Dexis Senior Finance, Admin & Contracts Officer”